Medicare has been giving all doctors a “grace period” on coding to the specific level of specificity for DX codes.  This grace period ends Oct 1, 2016.  Contact us for our Encoder Pro $149 add on program to Medisoft that helps you code correctly.   Call us at 888-691-8058 or 941-743-6666

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First the bad news, “there is none”, Now the Good News “E-md’s, and a private equity firm acquires Medisoft Medical Billing Software products from McKesson.

insurance billing program

Medisoft Logo

ehr software

Medical Billing Software Logo

McKesson Business Performance Services (McKesson), over the past few months, conducted an analysis of their products and services to determine what products fit best with their organization.  After this evaluation, they determined that the Medisoft, Lytec and Practice Choice and Practice Partner products would be better served by a company that focuses more on the individual and small doctor practice market and found a private equity firm , focused on the small doctor practices, that they felt would better serve the Medisoft customers.

“McKesson chose to partner with e-MDs as it is an industry leader, founded by physicians and focused solely on the small- to medium-sized independent physician practice” says Harry Selent, President of MedicalBillingSoftware.com. ” McKesson feels e-MDs is the optimal  Parent Company that would best serve the Medisoft customers” says Selent. 

e-MDs is a portfolio company of Marlin Equity Partners (Marlin), which is a global investment firm with over $3 billion of capital. Marlin invests in companies where its capital base, industry relationships, and extensive network of operational resources significantly strengthen and enhance the value provided by its acquired products.  e-MDs is a leading provider of integrated electronic health records (EHR), practice management (PM) software, revenue cycle services, and credentialing solutions for small- and medium-sized, independent physician practices and enterprises.

Medisoft and Lytec are medical practice management and medical billing software programs used to help manage the Revenue Cycle Management of individual and small doctor practices around the country. Practice Choice and Practice Partner are electronic medical and health records software used by doctors and healthcare providers to document patient encounters and track details of patients and replaces the paper charts medical offices have been using.

The purchase agreement with e-MDs includes the Medisoft Value-Added Reseller  channel, which MedicalBillingSoftware.com is a member of, and services many of the doctors and healthcare providers using Medisoft. e-MDs will manage the day-to-day operations of the staff,  and products. The acquisition by Marlin Equity Partners is subject to customary closing terms and conditions, and is expected to be complete in 30-60 days. 

Over the course of the next month, McKesson will be working closely with the e-MDs team to plan for the transition of the support and development functions that support these products as soon as the official closing takes place. It is the intention of McKesson and e-MDs to make this transition for the customers as seamless as possible. 

McKesson, and MedicalBillingSoftware.com are committed to ensuring a smooth transition for its customers, and looks forward to the future success of its customers with the Medisoft, and Practice Choice Products!

 

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McKesson Practice Focus: Mobile Data Platform Helps Ensure Financial Health Tracking the economic vital signs of a physician practice is critical to good financial health. Fortunately for Pamela Henry, practice manager for Honolulu-based Radiology Associates, Inc., there’s a powerful tool that helps make the job a lot easier.

use medisoft practice focus to help manage your medical clinic

use medisoft practice focus to help manage your medical clinic

McKesson Practice Focus Mobile™ is a dashboard-driven informatics platform that allows users to access essential practice data and trends on the fly. Thanks to a combination of advanced, high-speed mobile technology and the power of the iPad®, practice managers like Henry can pull up real-time financial and operational metrics anytime, anywhere.

“With McKesson Practice Focus Mobile, I can look at my current AR, the volume for the month, physician activity; basically whatever I need to know,” says Henry, who’s managed the 18-physician imaging group for 10 years. “It makes it extremely convenient and saves a lot of time.” Henry says McKesson Practice Focus Mobile is especially helpful for assessing financial data after office hours or during board meetings, when partners may have a particular question regarding the group’s performance. “They may want a quick summary of our billing performance or our procedure volume, and it’s all right at my fingertips,” she says.

use graphs and charts to help manage your physician or medical clinic better

use graphs and charts to help manage your physician or medical clinic better

 

The data helps the group’s leadership make better decisions about staffing, modalities and equipment purchases. Partnering with McKesson Radiology Associates, Inc. provides both diagnostic and interventional radiology services and is one of the largest imaging practices on the island of Oahu. The group is affiliated with Queens Medical Center, the largest private hospital in Hawaii, and has been in business since 1972. Two years ago, Radiology Associates partnered with McKesson Business Performance Services (McKesson BPS) for revenue cycle management services. According to Henry, the practice chose McKesson on the strength of the company’s track record in radiology billing and the expertise of its billing team. Along with improved collections, reduced denials and stronger cash flow, McKesson also provided the group with improved financial and operational insight via McKesson Practice Focus, a web portal, and its companion mobile application.

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Henry says both the desktop and mobile apps help improve strategic planning by providing visibility into long-term trends. The applications allow users to set benchmarks and budgets, and also gain insight by comparing practice metrics against national and regional averages. Other specific capabilities include denial reporting, payer analysis, daily activity by practice location and more.

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Tracking Billing Results Just as important, Henry says, McKesson Practice Focus helps the group monitor McKesson’s billing performance. “We need to keep track of how the practice as a whole is doing, and we also must make sure that McKesson is meeting its obligations and responsibilities as our billing provider,” she says. “The ability to monitor their performance on a day-today basis helps create peace-of-mind for the partners, and it also ensures a stronger relationship and better communications with the McKesson team.” “We couldn’t be happier partnering with McKesson, and also with the tools they provide,” Henry says. “McKesson Practice Focus Mobile represents a real breakthrough for us.”

 

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Gain powerful visibility into your operation with McKesson Practice Focus™. McKesson Practice Focus™ is designed to help your medical organization achieve peak performance by providing immediate access to essential and timely detailed medical billing and accounts receivable data. With a new level of clarity and control of your organization’s vast, critical information, you can effectively monitor business patterns and optimize operations. You’ll have the tools to transform your data into informed decisions.

medisoft

graphs and reports for medical practice management

Advantages:

Organizational Benefits:

• Web access to data, available anywhere via a broadband connection

• Role-based security, ensuring each user has the right access

• Easy, point-and-click navigation

• Over 75 standard reports and dashboards provide the ability to focus on precise data and share findings

For the Manager:

• High-level dashboards for quick insights

• Standard report templates

• E-mail report delivery

• Easy, point-and-click navigation

• Derive knowledge and conclusions that assist them to make informed innovative business decisions

For the Power User:

• Powerful, query-based report designer

• Accessible billing information

• Collaborate with others for additional analysis

• Drilldowns to expand and contract data sets

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Getting Paid Has Never Been Easier With Medisoft and BillFlash Patient Electronic Statements.

 

Watch the video below to see how Electronic Patient Statements can help your office be more efficient and save time, and STILL get the statements our each month!

Features and Advantages of Using BillFlash for Electronic Statements

Delivery Time
Approved bills are sent same day.
Cost Savings
Typically you’ll save over 60% when you convert your
mail over to paperless eBills.

Notice Emails
Customize your eBill Notice template that Payers
receive which alerts them to their new eBill and
instructs them how to access it through
MyProviderLink.com.
History Online for Payers
Payers can easily find current and past bills
online at MyProviderLink.com which saves you time
responding to requests for a “lost bill”.

Delivery Time
Approved bills are mailed next business day.

Payment Coupons and Return Envelopes
Each Mailed bill includes a Payment Coupon and Return
Envelope which increases your payment cash flow and
reduces your processing costs.

Address Updating
With the USPS’ National Change of Address (“NCOA”)
service, your Mail will be automatically printed with any
new addresses for undelayed bill delivery and you’ll
get an Address Change Report to update your billing
records.
Additional Features
Professional Designs & Free Template Customization
Our customizable bill templates are proven to drive results. You control which forms of
payment you accept and can invite payments to be made online at MyProviderLink.com.
You can easily manage your own Templates (Mail Statements, eBills, Collection Letters,
Payment Receipts, etc.) and customize your messages, colors, and forms of payment you
accept.
View Sent Bills Online
Get on the same page when Payers ask questions about their bill because you can now
see their actual bill. You’ll save time & money answering billing questions.
Comprehensive Delivery Reports
You can easily see when fi les have processed, bills have been sent, and much more
detail.
Send traditional Mail, online paperless eBills, or BOTH at no extra cost.
Take Control of Your Bills
• Edit messages
• Change colors
• Delete individual bills
• Review and Approve files

Get Started Today Call MedicalBillingSoftware.com  at 888-691-8058 or 941-743-6666

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We’re happy to announce that Medisoft Version 20 Hotfix has been released.  This Hotfix fixes an intermittent problem with Medisoft Version 20 (V20) freezing on startup with some Windows 10 devices or computers.  To download the hotfix click on this link  This  should not be used if you have Medisoft Clinical.

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Successful Medical Office TipsEssential Front Office Desk Practices for Efficient Medical Office Management

It takes an entire office staff working together to make sure a patient receives quality and timely care. The blueprint of care is developed long before a patient steps foot into a practice. It is important to have policies in place for efficient office management.

Even if you think you have a flawless plan, it always helps to compare your policies with other offices. There are always steps you can take to be better. You will want to make sure all of the policies in place will result in swift and excellent service.

Here are the essential policies for one medical practice in Ohio. They make sure the lines of communication are always open and policies are carried out in an efficient manner. This office has five doctors and sees hundreds of patients per day.

 

Filling out Proper Practice Forms

The office staff encourages patients to go on to the practice website and fill out all paperwork ahead of time. The office also gives new patients 15 minutes to fill out forms in the office. When a patient comes in for an appointment, a staff member prints out a demographic form and has the patient review the form. If there are any changes, the patient puts it on the form, initials and dates it. A patient does not have to fill out a brand new form unless there are a lot of changes. This saves a lot of time.

When printing out demographic forms for the next day, the staff includes any other forms or papers that need to be given to the patient. For example a physical acknowledgement form, or any forms needed for Medicare Wellness visits, etc. At every visit the staff always verifies insurance, pharmacy of choice, phone numbers and address.

 

Preparation and Verification

New patients are asked to bring their prescription bottles in a bag instead of writing the prescription names down on a piece of paper. This makes it easier for both the office staff and physician.

This particular primary care office uses an automated appointment reminder system. They also call new patients to confirm appointments two days ahead of the scheduled appointment date. The office staff prints the next two days of schedules just in case computers go down. A balance due report is also printed and the front desk addresses balance due at check-in.

A staff member will take a patient’s insurance card and scan it every single visit. If a patient doesn’t have their insurance card, the office makes the patient self-pay. Payment is collected at the time of service. Once the insurance card is collected, the office will file a claim. When payment is received from the insurance company a patient refund check will be issued.

 

Conclusion

 It’s important to have a plan in place and that everyone in the office is on the same page. Even if you think you have a flawless plan, it’s important to take note what other medical practices are doing. This can help your practice become even more efficient. What are some of the steps your practice takes to make the patient process run more smoothly?

 

 

 

 

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Essentials to Staffing a Medical Practice

As a physician setting up a new practice, there are many things to consider before seeing a patient. This includes but certainly not limited to office space, medical equipment and insurance. One of the most important things a doctor must select is the right office staff. This can literally make or break your practice and its reputation.

Well-qualified and friendly employees can enhance the patient experience making them feel welcomed and more apt to refer your services. Staff that is short with patients and not willing to hear their concerns will certainly drive patients away.

The four staff members a physician must have on his team include: an office manager, medical assistant, billing specialist, and a receptionist. Depending on the practice, some doctors may have a need for more than one person for each position. This does not include office manager. There should only be one manager per practice. Typically, an office can run smoothly with these four positions filled.

Office Manager – An office manager is essentially the eyes, ears, and voice of a practice. They oversee the office staff and attend to any situation that may arise. Managers tend to the business aspect of the office so doctors can concentrate on providing the best patient care possible. Many office managers have a nursing background so they are well-versed on both the clinical and business side.

Office managers also assist with billing questions, phone duties, and customer service. A manager is also the go-to person for staff members on such issues such as payroll, sick leave, vacation, and personnel issues.

Medical Assistant – These clinical professionals perform routine medical duties under the direct supervision of a physician. This includes taking, vitals, height and weight, as well as instructing patients about medications and special diets. They also prepare and administer medications, and authorize drug refills as directed. Medical assistants perform many administrative duties like answering telephones, greet patients, update and file patient medical records and forms.

Billing Specialist – This is a vital position in every medical practice. Billing specialists tend to have a background in medical coding and billing. However, many have also received on the job training. Day-to-day responsibilities include submitting claims to insurance companies, and working with insurance companies to get claims processed and paid. They also review denied claims, verify patient insurance coverage, and answer patient billing questions.

Receptionist – A warm, friendly and knowledgeable person usually fills this role. After all, this is most often the first person a patient encounters when contacting a practice. Receptionists are responsible for answering phone calls, checking patients in and out of the office, and initiating the billing process by giving patients the proper forms to fill. They must also have an understanding of how the office flows and have the ability to direct patients where they need to go during their visit.

As you can see, all of these positions tend to wear many hats. It is important to have dynamic individuals fill these positions. It is also important for the physician and office manager to set the tone for quality. Employees that are friendly, willing to be cross-trained and know their positions well, will help create a stable and thriving practice.

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Medical insurance billing software and EHR software has been in the limelight the past few years. It started with the proposal by President Obama’s stimulus plan to foot the bill for doctor’s offices to use EMR (electronic medical records) software. This software would include insurance billing software.

The long awaited software program had been the subject of much controversy.  But one this for certain, some aspects can be a timesaver.  This is innovative software developed for healthcare professionals as well as billing services employed by the medical profession.Using electronic claims for billing allows the least amount of mistakes, saves valuable office time if you use electronic statements and the rapid verification of eligibility for certain procedures. The time of approval is cut to a minimum and the documentation of the verification is on your computer.

Accounting becomes a snap when using medical insurance billing software. The software keeps track of what has been paid and what is still owed. The patient ledger will show you which patient’s insurance company has made a payment, how it was made and if there are adjustments needed to the account.

If you need a certain patient’s file on the screen, it is there. The time it took to hunt through file cabinets and fill out new patient billing information to add to a folder that was already too thick took up precious time. Now the information can be put into the computer, entered and it is at your fingertips when you need to find something.

When it comes to multi-tasking, medical insurance billing software will allow you to do several jobs at the same time. When you have entered the information in the billing section and prompted it to start, you can go on and do other tasks while this is in the process.

Making Office Time a Little Shorter With Medisoft Version 20

Everyone knows the majority of time you spend in an office is doing paperwork. If you could eliminate a major portion of this paperwork the time can be spent with patients. This includes time you spend on the telephone with insurance companies. Tracking down payments and charges by using medical insurance billing software will allow you more free time to get to the really important things.  With Version 20 of Medisoft, you can reduce the paper handling and shuffling by letting your patients fill in their demographic information on a tablet computer, then when they finish, your front office staff can verify the info, and with a click of a button, transfer that information to Medisoft, saving your staff the time consuming task of typing the  information into the Medisoft program themselves.  Not only that, the forms that patients sign off on , like HIPAA and other forms can be included on the tablet for approval from the patient, saving them time signing, and allows you to store the information digitally in Medisoft.Download a copy of Medisoft Medical Billing by clicking on this link.

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As far as medical practices go, the days of huge stacks of unwieldy paperwork and enormous amounts of claim forms is rapidly decreasing, thanks in large part to advances in modern technology. In the past, one of the most time consuming parts of running a medical office was processing all of the paperwork. As it was largely done by hand, errors were frequent. Thanks to medical practice management software, though, many of these irritating issues are becoming a thing of the past, and more offices than ever before are experiencing increased productivity and efficiency – as well as dramatically reduced costs.

Handling patients’ claims is a very integral part of any medical practice. Whether the patient uses a private insurance company or something like Medicaid or Medicare, making sure that the proper entity is billed the precise amount is very important. Equally important, of course, is that the patient is held responsible for the right amount and is billed accordingly. All too often, major errors in paperwork result in long, drawn out exchanges between a doctor’s office and a patient, wasting a great deal of time and causing a lot of frustration on both parts.

Medical practice management software solutions integrate many aspects of claims handling and patients’ records with the efficiency of an electronic medium. Rather than wasting a lot of money on stamps and postage – and having the long waits associated with “snail mail” – doctor’s offices can now file claims electronically. Most major insurance carriers accept this method of transmission, easing the incredible burden on the often limited staffs of private practices in the medical field.

By using medical practice management software, you can reduce the number of employees that you need to keep on hand. Or, you can lighten the load on the entire staff and free them up to accomplish more things during the course of a day. Records and claims will be far more efficiently organized by using this type of software. The hassle of keeping a slew of paperwork in order will greatly diminish as well – something that is sure to be welcomed by the office staff of any medical practice.

Many offices fear that training their staff to use this type of software might be difficult or too confusing. However, software has come a very long way and is generally surprisingly intuitive. Even people who profess to be rather unskilled with computers usually have no trouble at all in understanding how this software works. The training is quite simple, and your staff should be able to get on track with things in no time at all.

Patients also benefit when an office begins using medical practice management software. After all, their claims are usually processed and handled far more quickly, reducing the amount of time they have to sit and wonder about what is going on. Different aspects of their care and their diagnoses can be streamlined with this software, making it easier for them to understand how their individual case is being handled much more clearly.

There are so many great reasons for putting this type of software to use, it is little wonder that so many offices around the world have begun already. Faster processing times, better organization and increased staff efficiency are just a few of the excellent benefits to using these types of programs. In no time at all, your medical practice will begin reaping the benefits of switching to this type of software; it pays for itself quickly and can become a valued part of running your operation.

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