Medisoft version 21 will soon be released for doctors office insurance billing.  Our new V21 software will allow you to connect to our electronic health record software so that you only have to  enter patient data once.

Our insurance billing software integrates with our electronic claims clearinghouse so that you can send your medical claims directly from Medisoft.  With our optional electronic payment posting, you can post an EOB check in seconds, compared to hours posting it manually.

There will be special upgrade pricing available for the first month after V21 is released, then a smaller discount the next month, and even small discount the 3rd month, so call us now at 888-691-8058 or 941-743-6666, to preorder and lock in your Maximum discount, or to get on our mailing list notification.

 

 

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Medicare has been giving all doctors a “grace period” on coding to the specific level of specificity for DX codes.  This grace period ends Oct 1, 2016.  Contact us for our Encoder Pro $149 add on program to Medisoft that helps you code correctly.   Call us at 888-691-8058 or 941-743-6666

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First the bad news, “there is none”, Now the Good News “E-md’s, and a private equity firm acquires Medisoft Medical Billing Software products from McKesson.

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McKesson Business Performance Services (McKesson), over the past few months, conducted an analysis of their products and services to determine what products fit best with their organization.  After this evaluation, they determined that the Medisoft, Lytec and Practice Choice and Practice Partner products would be better served by a company that focuses more on the individual and small doctor practice market and found a private equity firm , focused on the small doctor practices, that they felt would better serve the Medisoft customers.

“McKesson chose to partner with e-MDs as it is an industry leader, founded by physicians and focused solely on the small- to medium-sized independent physician practice” says Harry Selent, President of MedicalBillingSoftware.com. ” McKesson feels e-MDs is the optimal  Parent Company that would best serve the Medisoft customers” says Selent. 

e-MDs is a portfolio company of Marlin Equity Partners (Marlin), which is a global investment firm with over $3 billion of capital. Marlin invests in companies where its capital base, industry relationships, and extensive network of operational resources significantly strengthen and enhance the value provided by its acquired products.  e-MDs is a leading provider of integrated electronic health records (EHR), practice management (PM) software, revenue cycle services, and credentialing solutions for small- and medium-sized, independent physician practices and enterprises.

Medisoft and Lytec are medical practice management and medical billing software programs used to help manage the Revenue Cycle Management of individual and small doctor practices around the country. Practice Choice and Practice Partner are electronic medical and health records software used by doctors and healthcare providers to document patient encounters and track details of patients and replaces the paper charts medical offices have been using.

The purchase agreement with e-MDs includes the Medisoft Value-Added Reseller  channel, which MedicalBillingSoftware.com is a member of, and services many of the doctors and healthcare providers using Medisoft. e-MDs will manage the day-to-day operations of the staff,  and products. The acquisition by Marlin Equity Partners is subject to customary closing terms and conditions, and is expected to be complete in 30-60 days. 

Over the course of the next month, McKesson will be working closely with the e-MDs team to plan for the transition of the support and development functions that support these products as soon as the official closing takes place. It is the intention of McKesson and e-MDs to make this transition for the customers as seamless as possible. 

McKesson, and MedicalBillingSoftware.com are committed to ensuring a smooth transition for its customers, and looks forward to the future success of its customers with the Medisoft, and Practice Choice Products!

 

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Successful Medical Office TipsEssential Front Office Desk Practices for Efficient Medical Office Management

It takes an entire office staff working together to make sure a patient receives quality and timely care. The blueprint of care is developed long before a patient steps foot into a practice. It is important to have policies in place for efficient office management.

Even if you think you have a flawless plan, it always helps to compare your policies with other offices. There are always steps you can take to be better. You will want to make sure all of the policies in place will result in swift and excellent service.

Here are the essential policies for one medical practice in Ohio. They make sure the lines of communication are always open and policies are carried out in an efficient manner. This office has five doctors and sees hundreds of patients per day.

 

Filling out Proper Practice Forms

The office staff encourages patients to go on to the practice website and fill out all paperwork ahead of time. The office also gives new patients 15 minutes to fill out forms in the office. When a patient comes in for an appointment, a staff member prints out a demographic form and has the patient review the form. If there are any changes, the patient puts it on the form, initials and dates it. A patient does not have to fill out a brand new form unless there are a lot of changes. This saves a lot of time.

When printing out demographic forms for the next day, the staff includes any other forms or papers that need to be given to the patient. For example a physical acknowledgement form, or any forms needed for Medicare Wellness visits, etc. At every visit the staff always verifies insurance, pharmacy of choice, phone numbers and address.

 

Preparation and Verification

New patients are asked to bring their prescription bottles in a bag instead of writing the prescription names down on a piece of paper. This makes it easier for both the office staff and physician.

This particular primary care office uses an automated appointment reminder system. They also call new patients to confirm appointments two days ahead of the scheduled appointment date. The office staff prints the next two days of schedules just in case computers go down. A balance due report is also printed and the front desk addresses balance due at check-in.

A staff member will take a patient’s insurance card and scan it every single visit. If a patient doesn’t have their insurance card, the office makes the patient self-pay. Payment is collected at the time of service. Once the insurance card is collected, the office will file a claim. When payment is received from the insurance company a patient refund check will be issued.

 

Conclusion

 It’s important to have a plan in place and that everyone in the office is on the same page. Even if you think you have a flawless plan, it’s important to take note what other medical practices are doing. This can help your practice become even more efficient. What are some of the steps your practice takes to make the patient process run more smoothly?

 

 

 

 

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As far as medical practices go, the days of huge stacks of unwieldy paperwork and enormous amounts of claim forms is rapidly decreasing, thanks in large part to advances in modern technology. In the past, one of the most time consuming parts of running a medical office was processing all of the paperwork. As it was largely done by hand, errors were frequent. Thanks to medical practice management software, though, many of these irritating issues are becoming a thing of the past, and more offices than ever before are experiencing increased productivity and efficiency – as well as dramatically reduced costs.

Handling patients’ claims is a very integral part of any medical practice. Whether the patient uses a private insurance company or something like Medicaid or Medicare, making sure that the proper entity is billed the precise amount is very important. Equally important, of course, is that the patient is held responsible for the right amount and is billed accordingly. All too often, major errors in paperwork result in long, drawn out exchanges between a doctor’s office and a patient, wasting a great deal of time and causing a lot of frustration on both parts.

Medical practice management software solutions integrate many aspects of claims handling and patients’ records with the efficiency of an electronic medium. Rather than wasting a lot of money on stamps and postage – and having the long waits associated with “snail mail” – doctor’s offices can now file claims electronically. Most major insurance carriers accept this method of transmission, easing the incredible burden on the often limited staffs of private practices in the medical field.

By using medical practice management software, you can reduce the number of employees that you need to keep on hand. Or, you can lighten the load on the entire staff and free them up to accomplish more things during the course of a day. Records and claims will be far more efficiently organized by using this type of software. The hassle of keeping a slew of paperwork in order will greatly diminish as well – something that is sure to be welcomed by the office staff of any medical practice.

Many offices fear that training their staff to use this type of software might be difficult or too confusing. However, software has come a very long way and is generally surprisingly intuitive. Even people who profess to be rather unskilled with computers usually have no trouble at all in understanding how this software works. The training is quite simple, and your staff should be able to get on track with things in no time at all.

Patients also benefit when an office begins using medical practice management software. After all, their claims are usually processed and handled far more quickly, reducing the amount of time they have to sit and wonder about what is going on. Different aspects of their care and their diagnoses can be streamlined with this software, making it easier for them to understand how their individual case is being handled much more clearly.

There are so many great reasons for putting this type of software to use, it is little wonder that so many offices around the world have begun already. Faster processing times, better organization and increased staff efficiency are just a few of the excellent benefits to using these types of programs. In no time at all, your medical practice will begin reaping the benefits of switching to this type of software; it pays for itself quickly and can become a valued part of running your operation.

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To make the best use of a doctors time, we suggest “Scribes”… read more here:

 

http://www.ahdpg.com/blog/it-doesnt-take-a-harvard-mba-to-see-the-value-of-todays-medical-scribes/

 

 

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Finding key documents can be trying and laborious under the best circumstances, even with plenty of notice, like at tax time every year. Finding them under stress or worse, having to have someone else sort through the entirety of the paperwork you have hoarded after an emergency, death, or other crisis is often impossible. This is the list of the most essential legal and financial paperwork that you should be able to lay hands on or instruct others to easily find. – See more at: http://www.physicianspractice.com/blog/Bare-Bones-Legal-Financial-Documents-Checklist-for-Physicians?GUID=0417B528-5795-4EAC-8C88-363D0F7C1D71&rememberme=1&ts=08112013#sthash.rICHGPQa.dpuf

 

http://www.physicianspractice.com/blog/Bare-Bones-Legal-Financial-Documents-Checklist-for-Physicians

 

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Reports Menu

When printing reports through the Reports menu, you will not have the visual interface window available to you within Statement Management. Additionally, you will not be able to use these statements for integration with the Medisoft Collection Module. You will also be unable to utilize the Cycle Billing functionality available through Statement Management.

To print statements through the reports menu, take the following steps:

  1. Click the Reports menu and Patient Statements.
  2. You will see a screen asking you to select the statement format you wish to print. If you select a remainder format, the statement will only include charges that have a balance and have been paid by all responsible insurance carriers. If you select a standard format, the statement will include all charges with a balance that has been placed in statement eligible cases. Make your selection and click OK.


  3. You will be prompted to specify the device to which you wish to output your statements. Only printing or exporting to a file will result in those charges being marked as billed. Make your selection and click Start.


  4. The Data Selection Questions screen will appear. Enter the filters you would like to apply to the statement and click OK.


Tips and Tricks:

The Date From range when printing patient statements does not limit the charges that will be included in the statement balance. The function of this filter specifies the date range that should be included in the statement detail for previously billed transactions. If you want all charges to be included in the detail of the statement, enter a date range that will include all possible transactions.

The Chart Number range is asking for the range of guarantors NOT the range of patients.

 

The eligible statements will now be printed

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Cycle Billing

Cycle billing is a feature that can increase the cash flow to the office. Using cycle billing allows an office to send statements out more than once a month without sending multiple statements for the same transactions. This feature is most useful in offices that do not require frequent, regular visits for their patients. To use cycle billing, take the following steps: (Note: Steps 1-3 are only required for initial setup of cycle billing. Once these steps are completed, you can begin the process of billing starting with step 4.)

  1. Open the Program Options screen to the Billing tab.


  1. You will see a section of the screen labeled Statements. In this section, there are two fields that must be configured in order to use Cycle Billing. Place a check mark in the field labeled Use Cycle Billing. You will also need to specify the length of your cycle. This is done in the field labeled Cycle Billing Days. This field should usually have 30 entered in it. With this number we are specifying the number of days that must elapse before a statement is printed again.


  1. After setting these values, click the Save button.


  2. Open Statement Management by clicking the Activities menu and Statement Management.
  3. There are certain fields that are useful when doing cycle billing. These fields do not default into your grid display within Statement Management. You will need to add these fields to the grid. Click the small black dot to modify the grid.


  1. The Grid Columns window will open. Click Add Fields.



  2. While holding the [CTRL] button down, click on the fields labeled Last Billing Date and Next Statement Date. This will select both of the fields. Click OK.


  3. You will see those two fields added to the Grid Columns window. Click OK.
  4. You will now see columns in Statement Management labeled Last Billing Date and Next Statement Date.
  5. If you follow the steps outlined above for billing your statements, you will see these fields populated. As long as you are using cycle billing, the transactions attached to statements will not appear on another statement until the date listed in the Next Statement Date field.


As previously stated, Cycle Billing is not a tool that all offices would find useful. If patients have multiple visits during a particular month, it is possible that they could get multiple statements during that month. If patients are only seen few times each year, cycle billing will allow them to send statements as often as they would like, without sending multiple statements to the same patients/guarantors.

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Transactions

The Transactions tab will show you which charges are attached to this statement.

You will also have the same options on this tab as you did on the corresponding tab within Claim Management.

Add: Clicking the Add button will allow you to add eligible transactions to this statement. In order for a transaction to be eligible for addition, it must meet the criteria required for the type of statement you are editing. This means that all conditions discussed during the Troubleshooting Creating Statements must be met.

Split: If you click the Split button, you will be able to split transactions off of the existing statement and onto a new statement.

Remove: Clicking the Remove button will take the highlighted transaction off the statement. That transaction will then be subject to addition to another statement if it remains eligible.

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