Deposit List Automation Options

When entering payments through the deposit list, there are automated features which allow you to better navigate the billing and collections process. We will examine those features here. These fields are available on the payment application screen.

Alert When Claims Are Done: If you apply COMPLETE insurance payments to all charges that are on the same claim in Claim Management, that claim will be automatically marked as done. If this field is checked you will be notified when the claim is marked done.

Alert When Statements Are Done: If you apply payments that bring all charges on a statement to a zero balance that statement will be marked as done. If this field is checked, you will be notified when the statement is marked done.

Bill Remaining Insurances Now: If you apply COMPLETE insurance payments to all charges that are on the same claim in Claim Management, this feature will cause Medisoft to bill the next responsible insurance carrier automatically.

Print Statement Now: After receiving insurance payments, the next step in the billing process is usually to print patient statements. If this field is checked, the patient statement will print after clicking Save Payments/Adjustments.

Write off Balance Now: Medisoft has the ability to do small balance write-offs. This allows you to write off balances that are too small to be worth collecting. In order for this option to be available, you must have your program options configured in advance. On the Payment Application tab in the Program Options screen, you will see a section labeled Small Balance Write-Off. You must have an adjustment code entered in the field labeled Patient Write-off Code and the maximum amount you wish to be written off in the field labeled Maximum Write-off Amount.

If the Write off Balance Now is checked, the current payments and/or adjustments are created and applied, prior to recalculating the Patient Remainder Balance. After the Patient Remainder Balance is recalculated for the patient listed in the For box, the Patient Remainder Balance is compared with the Maximum Write-off Amount that was entered in Program options. If the write-off conditions are met, then the write-off adjustment is created and applied to this patient’s ledger.

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